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VACANCY ANNOUNCEMENT

About ABH

 

Founded in 2007, ABH Services PLC (also called ABH Partners by trade name) is a leading consultancy and human resources sourcing management firm in Ethiopia with over eleven years of experience in supporting the implementation of development programs and projects. ABH exists to fuel synergistic societal growth by harnessing local knowledge and international standard. Dedicated to the betterment of societal development, technical assistance and knowledge management, ABH has gained credibility and industry experience in the development sector in general and the public health sphere of Ethiopia in particular. ABH focuses on knowledge management as the enabler and cross-cutting theme across its four major service lines or core competencies: Consultancy, Survey Management, Training and Implementation of projects and programs.

 

Based on a request from a prominent Client, ABH would like to recruit a competent individual for the following position.

 

Job ID: ABH-001-ICCR-19

 

PositionInstitutional Consultant for Civil Registration 

  1.  Purpose

The overall objective of the consultancy is to assist INVEA, ARRA and RVERAs to operationalize a standardized national civil registration system with the overall focus of increasing the registration and certification of births of children under five years and in line with the latest global and regional evidence and lessons learned.  The technical assistance will be aligned with the EFY 2012 AWP, and CLIENT’s strategic approach to CRVS.

  1. Specific Tasks

The consultant is expected to perform the following tasks:

 

  • In consultation with an international and national consultant, the National Steering Committee on the Comprehensive Assessment and costed national CRVS strategic plan, which was established in early September (but not yet operationalized), various task teams to be established under the committee, he/she will provide administrative and coordination support in undertaking the comprehensive assessment. This includes engagement in planning processes and coordination of the training of task team members, and technical input on reports and coordination of the field activities;
  • Support INVEA with the administrative and secretarial functions during the development of the costed national CRVS strategic plan (linked to point 1 above).
  • Coordinate and support capacity building initiatives, including training and documentation of the results, for regional VERA and INVEA staff and with particular focus on the rollout of the CRVS e-learning. The capacity building support will to be informed by findings of the comprehensive assessment and lessons on practical implementation of CRVS and identified barriers, bottlenecks in skills and competencies of civil registrars affecting effectiveness of the system. While the assessment has not yet started, lessons identified including through field missions and regular reports of VERAs will help inform the roll-out of the CRVS e-learning as part of the capacity building interventions;
  • Provide technical support to strengthen the mobilization and capacity building of community groups (Women Development Army (WDA), religious leaders) and Health Extension Workers (HEW) on community birth notifications and linking birth notifications with birth registrations. The specific role involves supporting INVEA and Ministry of Health (MoH) to adapt/develop the community birth/death notification tools as part of efforts to strengthen notification-informed birth registration. This is to be done in partnership with Ministry of Women, Children and Youth (concerning the WDA and religious leaders) and the MoH (concerning the notification formats).
  • Support the organization of regular performance review meetings among INVEA, RVERAs, MoH and Administration for Refugees and Returnees Affairs (ARRA) as required and documenting and sharing of minutes and action points of the discussions;
  •  Support the development of a strategy/plan for improvement of data quality and frequency of reporting. Based on the strategy/plan conduct supportive follow-up visits to the Regional VERAs and ARRA Zonal registration centers to improve data capturing, transfer, analysis and reporting responsibilities. The responsibility also covers regular analysis of birth registration data including production and sharing with CLIENT and otherrelevant actors;
  • Support INVEA in the regular communication with the CLIENT Country Office such as quarterly progress reporting and the organization of regular quarterly technical meetings, as well as organizing the Technical Working Group (TWG) meetings (if/as relevant noting the key priority above is the Comprehensive Assessment and costed national CRVS strategic plan); and timely and quality drafting and sharing and finalization of minutes including key discussion and action points of the meetings and follow up;
  • Provide technical assistance to INVEA and ARRA in the regular operation of coordination and review mechanisms at federal level involving INVEA, ARRA, CLIENT, UNHCR etc. Support involves regular and timely recording of minutes and follow up on action points. Coordinate bi-monthly (every two months)  joint field monitoring missions for the identified members to review progress of vital events registration in refugee camps and out of camp refugee registration centres and formulate recommendations to take forward the findings;
  • Based on the supply distribution plan developed by INVEA and CLIENT, coordinate and follow up with INVEA, RVERAs and ARRA for the handover of supplies (notably office furniture and IT equipment);
  • Support the development of a CRVS communication strategy (including C4D component). The support includes facilitating inputs by INVEA, RVERAs, ARRA and other key stakeholders in the process of the C4D strategy and communication materials development being led by CLIENT;
  •  Facilitate review and feedback from INVEA, RVERAs, ARRA and other key stakeholders during the development of the communication materials (being led by CLIENT) including adaptation of the materials in local languages (in the language of host communities and refugees) to promote birth registrations and certification;
  • In collaboration with the CLIENT Ethiopia Country Office and CLIENT Field Office colleagues, undertake regular monitoring visits to refugee camps to provide technical support and oversee progress of the registration work including identification and documentation of bottlenecks and success stories;
  • Advice and undertake any other duties relevant to CRVS as may be required by the Director General of INVEA and/or CLIENT.

 

3.  Expected Deliverables and Time frame

Tasks

End Products/Deliverables

Time frame 12 months

  1. In consultation with the National Steering Committee on the Comprehensive Assessment and costed national CRVS strategic plan and with technical support from CLIENT and the APAI-CRVS secretariat, provide administrative and coordination support.

 

Monthly reports on administrative and coordination support for the process

 

 

January 25, 2020

  1. Provide administrative secretarial support and coordinate with key stakeholders for timely sharing of inputs and feedback in the development of the costed national CRVS strategic plan

Monthly reports on administrative and secretariat support strategy plan

 

 

March 25, 2020

  1. Coordinate and support capacity building initiatives, including training for regional VERA and INVEA staff through rollout of the CRVS e-learning.  Lessons identified including through field missions and regular reports of VERAs will help inform the roll-out of the CRVS e-learning as part of the capacity building interventions

Action plan for coordination, support and rollout of the e-learning program to regional VERAs and training reports of results

 

 

December 15 2019

  1. Support the development of a strategy/plan for improvement of data quality and frequency. Based on the strategy/plan conduct supportive follow-up visits to the regions for an effective regional implementation of CRVS and data quality check

 

Development of strategy/plan for improvement of data quality and frequency

 

Bi-monthly (every two months) supportive follow-up visit reports

November 15, 2019

 

 

Throughout the contractual period

  1. Support INVEA and MoH in adaption/development of community birth and death notification forms based on lessons from the project on integration of birth registration into community structures and immunisation, and assist the revision of standardized facility level birth notification formats. The development of the notification formats will be lead by a team composed of representatives of INVEA and MOH. The consultant will work closely with the team to support the development process.

 

Draft community and facility notification formats submitted for endorsement to the MoH

 

October 25,2019

  1. Based on the outputs of #5 above, support the development of training guides and coordinate and support training of community and facility birth and death notifications

Finalized training guide and a ToT report on birth and death notification

November 25,2019

  1. Organize regular (i.e. quarterly) performance review meetings among INVEA, RVERA, MoH and ARRA as required and document and share the minutes and action points

Agenda items and discussion minutes prepared and shared

Quarterly starting from November 15, 2019

  1. Organize quarterly meetings between INVEA and CLIENT including preparation of minutes of discussion

 

Timely preparation and sharing of minutes of discussion and action items

Starting from October 2019 on quarterly basis

  1. Coordinate joint consultation and field monitoring missions between INVEA and Ministry of Health and ARRA, as well as UNHCR and CLIENT.  The joint missions are to be organized to follow up on performance of the system at the level of region, woreda and kebele, to identify and document lessons and areas of improvement, and to formulate and share recommendations for improvement of the system

Consolidated supportive follow up visit report submitted to CLIENT and INVEA

 

Confirmation on action points being followed up

October 15,2019 for the 1st round and every four months during the contract period

  1. Based on supply distribution plan developed by INVEA and CLIENT, coordinate and follow up with INVEA, RVERAs and ARRA for handover of supplies (office furniture and IT equipment)

Official confirmation by INVEA on handover of the supplies to RVERAs and ARRA as per the supply distribution plan

 

29 November 2019

  1. Support the development of a CRVS communication strategy (including C4D component). The support includes facilitating the provision inputs by INVEA, ARRA and RVERAs in the process of the C4D strategy.

Consolidated feedback from INVEA, ARRA and RVERAs on the various versions of the strategy document

 

 

15 December 2019

  1. Facilitate review and feedback during the development of the communication materials including adaptation of the materials in local languages (in the language of host communities and refugees) to promote birth registrations and certification

Consolidated feedback on the IEC materials developed through CLIENT hired institution

15 January 2020

  1. Support the development of standard data capturing and reporting formats for INVEA, ARRA and RVERAs, and follow up on their regular application and submission of reports to INVEA (by ARRA) and CLIENT (by INVEA and RVERAs)

Standard data capturing and reporting tools developed and consolidated monthly report submitted to CLIENT using the standard reporting format

20 October 2019 for standard data capturing and reporting formats developed

Starting from 1 November 2019 consolidated report on progress on project interventions and results submitted to CLIENT

  1. In collaboration with CLIENT Field Office colleagues and ARRA HQ, undertake regular monitoring visits to refugee camps to provide technical support and oversee progress of the registration work including identification and documentation of bottlenecks and success stories

Monthly field monitoring report covering progress of the registration work along with identification and documentation of bottlenecks and success stories

Throughout the contractual period (at least one field monitoring mission every month)

  1. Advice and undertake any other duties relevant to CRVS and data development as may be required by the INVEA/Director General and/or CLIENT

 

Quarterly report based on the specific task assigned

Throughout the contractual period

 

4.  Reporting

The consultant will be directly recruited by ABH Partners, the HR contractor of the client, and will report to the Child Protection Specialist (NOD). The Specialist will have the overall responsibility for managing the work proposed above as well as monitoring and assessing the quality and timeliness of the required deliverables. The Director General of INVEA will exercise day-to-day supervision over the work of the consultant. The consultancy is for a period of 12 months, starting from 1 October 2019.

5. Payment Modality and Schedule                                  

The fees for this contract shall paid on monthly basis based on the based on the submission of monthly reports against the deliverables indicated above.

6. Expected background and Experience

  • Advanced university degree in demography, population studies, statistics, social sciences, law, public health, or other related area;
  • A minimum of five years of professional experience in planning, implementing and coordinating civil registration and (vital) statistics activities;
  • A proven track record in the field of civil registration and vital statistics, and preferably experience working closely with the Federal Civil Registry or Vital Statistics Office;
  • Experience working with multiple stakeholders;
  • Experience in drafting vital events registration instruments and training manuals;
  • Experience in programme monitoring and evaluation;
  • Ability to innovate and communicate ideas effectively, establish effective working relations and meet deadlines;
  • Able to work both in a team and with minimum supervision
  • Ability to demonstrate political/cultural sensitivity and work harmoniously with others;
  • Strong analytical skills;
  • Fluency in Amharic and English.

7. Core Competencies

To be successful, the candidate should be able to demonstrate the following competencies:

  • Communication (level II)
  • Working with People (level II)
  • Drive for results (level I)
  • Relating and networking (level I)
  • Applying technical expertise (level II)
  • Creating and innovating (level I)

8. General Conditions: Procedures and Logistics

a.  The consultant will be based in INVEA and work on daily basis with the directorates of the Agency and other relevant federal and regional bodies.  

b. Field trips outside of Addis Ababa will be required as per the work plan.

c. He/she is not entitled to payment of overtime. All remuneration must be within the contract agreement.

d. Daily subsistence allowance will be paid to the consultant in accordance with the Program Implementation Manual (PIM). The modality of the travel arrangement and DSA payment shall also be guided by the PIM. 

e. No contract may commence unless it is signed by third party HR contractor and the consultant.   

f. The consultant will not have supervisory responsibilities or authority on CLIENT budget.

      

 

9. Policy both parties should be aware of:

 

  • Under the consultancy agreements, a month is defined as 21 working days, and fees are prorated accordingly. Consultants are not paid for weekends or public holidays.
  • Consultants are not entitled to payment of overtime. All remuneration must be within the contract agreement.
  • No contract may commence unless the contract is signed by both CLIENT and the consultant or Contractor.
  • For international consultants outside the duty station, signed contracts must be sent by fax or email.  Signed contract copy or written agreement must be received by the office before Travel Authorisation is issued.
  • No consultant may travel without a signed travel authorisation prior to the commencement of the journey to the duty station.
  • Unless authorised, CLIENT will buy the tickets of the consultant.  In exceptional cases, the consultant may be authorised to buy their travel tickets and shall be reimbursed at the “most economical and direct route” but this must be agreed to beforehand.
  • Consultants will not have supervisory responsibilities or authority on CLIENT budget.

 

 

How to Apply

 

  • Qualified and interested applicants who fulfill the above requirements can submit their CV along with application letter through jobs@abhpartners.com  by stating the position you are applying on the subject email or submit in person to our head office located on Bole road, Behind DH Geda Tower
  • For more information, please call at +251 11618 65 20
  • Deadline for submission of application October 5, 2019

 

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